QuickBooks fresh produce integration
Operations in Producepak, finance in QuickBooks Online. This is what moves between them.
Farmsoft · Updated 25 October 2026 · 2 min read
Key points
- Producepak → QuickBooks: invoices, credits, supplier bills.
- QuickBooks keeps reconciliation, payments, P&L and balance sheet.
- Inventory, packing, labels and shipping stay in Producepak.
Division of work
| Producepak | QuickBooks Online |
|---|---|
| Receival, lots, QC | Supplier bills (AP) |
| Packing, labels, inventory | Inventory value (summary) |
| Orders, picking, dispatch | Customer invoices and credits (AR) |
| Traceability, recalls, audits | Bank feeds, reconciliation, payments |
| Grower statements | P&L, balance sheet, tax |
What QuickBooks users keep
The QuickBooks mobile app for invoices and receipts, recurring bill payments, bank and card feeds, connected apps such as QuickBooks Time, Shopify and PayPal, and one-click financial reports.
Producepak
Fresh produce inventory, QC, traceability, packing and shipping in one app.
What Producepak adds to the accounting system
- Receival of raw produce with lots, weights and QC
- Sorting, grading, packing and processing by batch
- Inventory by location with FIFO and expiry
- Case, consumer-unit and pallet labels (PTI, Walmart, Woolworths, Coles, Tesco, ALDI)
- Picking by phone or scanner, ASN, pick sheets, BOL and dispatch notes
- Logistics planning: orders to trucks, carriers, pickup and delivery times
- Recalls and mock recalls up and down the supply chain
- Grower payments calculated automatically
See Producepak with QuickBooks.
Frequently asked questions
How quickly do invoices appear in QuickBooks?
Invoices are posted when the order is dispatched.
Can we keep our chart of accounts?
Yes. Products and customers are mapped to your existing QuickBooks items and accounts during setup.
Sources and further reading
Related Farmsoft pages
Related articles
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See Producepak running on your produce
Watch the short video, then book a live demonstration with a fresh produce consultant.