Fresh produce traceability app delivers reduced waste and 100% order accuracy.

Software app for Onion traceability packing: grading, sorting, and processing.  Includes export, wholesale, and full packing management app.  Built around traceability & recalls:  bar-code inventory, B2B Customer Portal, Shop front,  FARM MANAGEMENT OPTION and more...  Farmsoft provides complete management for onion  packing, broccoli packing, citrus packing, pepper packing, tomato packing, avocado packing, potato packing.  Salad packing, Loose leaf lettuce and other fresh produce such as spinach, rucola, chicory, watercress.  Cucumber packing. Citrus packing app for lemon, orange, mandarin, tangerine, clementine.  Asparagus packing.  Onion inventory & storage.  Potato inventory storage app.  Potato traceability app for better packing & logistics.  Onion traceability management.

Inventory traceability

Manage incoming fresh produce traceability inventory & storage inventory, capture supplier details, traceability and costs (optionally capture on PO in advance), create inventory & pallet labels, record storage location of inventory.  Automatic inventory audit trail and tracking.  Unlimited inventory items. Bar-code inventory management.

Stock-take traceability

Perform stock-takes any time by category or storage location.  Know how much onion inventory you have in real time, even search by storage location.  Report by product line and storage location, or product category. 

Farm App

Full farm record keeping, activity management, best practices, budgeting, time-sheets, machinery costs, inventory, cherry farm traceability, PHI/WHP management, and more... 

Sales, shipping,  order traceability

Print pick sheet to pick fresh produce traceability inventory & storage orders manually, or scan inventory / pallets onto orders, or auto select inventory,  or rapidly sell without an order.  Track paid, and unpaid invoices.  Attach documents to invoices / photos of outgoing shipments.

Traceability & recalls

Instant mock recalls both up and down the supply chain using keys based on supplier lot/batch, supplier name, delivery date, invoice #, inventory #, pallet #, customer reference, order # and more...  Reduces fresh produce food safety compliance costs and makes audits easy.

Invoices, BOL, labels for pallets & inventory traceability

Choose from a gallery of invoices, bill of lading, freight notes, and industry standard fresh produce labels including Walmart, Tesco, Aldi, Coles, Pick 'n Save, Woolworths and more...

Batch packing traceability 

Record all batch inputs such as fruit & vegetables, packaging materials, and other raw materials.  Batch costs automatically tracked.  Batch recalls automatically track suppliers & traceability.

Logistics traceability

View open orders & balances. Assign orders to specific staff for picking, assign to trucks / driver, transport company.  Set loading order for multiple orders on one truck.  See when orders are ready shipped and print bill of lading, export documents, and invoices. 

Quality control

Perform QC tests for incoming pepper inventory, packed, pre-shipping. Configure QC tests for ANYTHING you want to test, supplier quality control tracking.  Attach unlimited photos & documents to QC tests from your cell or tablet.  

Price lists

Manage prices that will be used when a customer order is recorded.  Set up price lists for specials, specific products & customers or promotions.  


Profit:  Analyze profit of each onion line, variety, and even track individual customer profit, and batch level cost & profit.  Sales:  Monitor sales progress & shipments.  Quality:  supplier performance & more...


Auto shipment and sale alerts to customers.  Configure BOM, packing / manufacturing processes, special rules to control the processes in your business (your consultant will do this for you).   

Value adding

For food service and processors:  specify the ingredients for each product you manufacture, farmsoft will calculate required quantities to fill open orders and schedule the batch.  Automatic creation of inventory outputs.  All ingredients and inputs are costed.

Unlimited sites & warehouses

Create multiple sites, specify which sites each employee can view (this restricts inventory, orders, invoices etc to selected sites).  Great for businesses with multiple locations across the country or planet.

Global traceability standards

Farmsoft supports global traceability standards such as GS1 Global Traceability Standard,  

Purchase orders

Order raw materials, packaging materials and more from suppliers.  Analyze orders and prices using Purchases dashboard. 

Re-order alerts

Receive alerts when inventory needs to be reordered, analyze inventory that will need ordering in the future, and inventory that is approaching expiry...

Finance apps

Integrate with Xero finance, or export invoices (AR) and Purchase Orders (AP) to your chosen finance app like MYOB, Quickbooks, , FreshBooks, Wave, SaasAnt, SAGE and others...

Reduce fresh produce waste by 99%

Inventory control ensures there is no 'shrinkage', fresh produce inventory is FIFO managed, and expiring inventory always monitored, with automatic traceability being enforced at all times.

Reduce administration time by 60%

Automatic traceability & paperwork, labels (case and pallet) and reporting reduces the burden on administration teams and saves everyone's time.

Better fresh produce quality now

Quality control and food safety has never been easier with industry standard quality tests, food safety checklists; or configure your own tests.  Enhanced post harvest traceability.

100% accurate orders!

Guarantee only the correct inventory is shipped for each order, on time, every time.  Simple traceability solution.

Easy fresh produce traceability

Perform instant mock recalls and audits at any time, from anywhere. No need to compile reports or search for documents. International food safety traceability standards maintained.

Reduce traceability overheads by 40%

Automated management of traceability tasks saves operational teams time recording traceability information. 

Faster fresh produce inventory

Know exactly which inventory is available, where it is, and when it expires:  any-time, anywhere.  Bar-code tracked inventory is fast and accurate.

100% accurate production

Rapidly assign customer orders to production batches, line & inventory managers receive instant alerts.  Manufacture / pack the exact quantity required for each order. 

Software app for Mango packing : grading, sorting, and processing. Includes export, wholesale, and full packing management app. Built around traceability & recalls: bar-code inventory, B2B Customer Portal, Shop front, FARM MANAGEMENT OPTION and more... Farmsoft provides complete management for onion packing, broccoli packing, citrus packing, pepper packing, tomato packing, avocado packing, potato packing. Salad packing, Loose leaf lettuce and other fresh produce such as spinach, rucola, chicory, watercress. Cucumber packing. Citrus packing app for lemon, orange, mandarin, tangerine, clementine. Asparagus packing. Onion inventory & storage. Potato inventory storage app. Potato traceability app for better packing & logistics. Onion traceability management. Carrot packing app for traceability & inventory control. Bean packing solution. Mango packing app for traceability.

Traceability & recalls for fresh produce
Recall instantly using any recall key
such as: inventory #, order #, pallet #, invoice #, supplier name, Crop / Crop Batch name, supplier traceability data, delivery date and more…

Best practice standards for packing: Fresh produce guide to traceability implementation 
and processing fresh produce such as BRC, GlobalGAP, ISO, HACCP (and many more) are supported by the system, making audits less expensive, and compliance easier and less expensive

Recall both up and down the supply chain
for as many steps as recorded data allows. FarmSoft allows multiple levels of traceability, not just one up one down

Traceability can start at the point of purchase order
creation for inventory, or can start at the point delivery of produce from a supplier (if there is no PO), or all the way back on the farm – before planting has taken place (if you are using FarmSoft Farm Management), providing the packhouse with a choice of which traceability model to implement, and greatly reducing paperwork and data entry

Capture and archive
(for rapid recall) all traceability records related to use of materials, employees, equipment – suitable for use with multiple standards.

You can perform a recall or mock recall using traceability data that is of unlimited age. The speed, accuracy, and detail of farmsoft recalls always impress auditors.

Materials and inventory
are issued with system generated Inventory ID labels which contain a unique Inventory Number that relates to the traceability details. The Inventory Number can be recorded via a mobile device when used, or entered onto a task sheet for later entry; this method makes recording of inventory very rapid and accurate.

Individual task Quality Check
by QC officer, including time, officer, date, and notes and photos and documents as attachments

The farmsoft system will reject delivery
of produce that is still within a PHI/Pre Harvest Interval or withholding period (if you are using farmsoft Farm Management)

Generate QR code labels
EAN 128 , GS1, PTI, Tesco, Walmart, Woolworths, Coles, Aldi, Pick N Save, Loblaw, La Martina compliant labels

Instant fresh produce recall
Traceability maintained for future audits and mock recall
Recall up and down the fresh produce supply chain
Recall always immediately identifies the customers and suppliers involved

Fresh produce recall fruit
Traceability & recalls for fresh produce
Mock audit / recall / auditing
Make fresh produce recalls using a wide range of optional recall keys such as: Batch number, inventory number, batch serial, pallet number, invoice number, customer order reference, order number inventory supplier batch details (supplier lot or batch number), dispatch date, and more... Perform a recall to instantly determine which customers were sent fresh produce from a selected batch . Perform a batch recall to instantly determine the origin of fresh produce in a batch; including fresh produce supplier name, harvest date, delivery date, pack date, crop name, block/field/crop traceability code and more...

Traceability recall
Traceability & recalls for fresh produce. Guarantee easy fresh produce recalls and audits with state of the art traceability from farmsoft.

Instant recall
Perform an instant recall based on very little information such as only one of the following: delivery date, batch number, invoice number, BOL number, pallet number, inventory number, customer name, fresh produce supplier name, processing date, storage location, suppliers traceability date, field/patch or crop code

Produce traceability on patented labeling system
Food recalls have been an issue over the past few years, affecting a number of different produce items. Media coverage on contaminated foods causing illness has diminished consumer confidence in food and the retailers where they purchased the recalled products. To increase consumer confidence and public safety, a labeling company says it’s necessary to have an effective traceability system in place. Hurst International said it has made item-level traceability available through its patented Print on Demand (POD) Versaprint labeling system.

Full traceability is only a requirement on the outside of a case of produce. But consumers don’t buy an entire case of produce; they purchase it individually as a bulk item. Once the case is emptied at the retailer’s shelves and bins, all further traceability is lost, according to Hurst. The company says its POD Versaprint labeling system can add an additional traceability code on each price look up (PLU) label. The PLU label is added to all bulk produce items. By adding this additional traceability code, each produce item can be traced back to its origin. The labeling system can also be used to announce sales events or promotions reaching the consumers when they purchased.

Fresh Produce Traceability
Defining your traceability requirements
Recalls, audits, mock audits
Fresh produce inventory management system
Supply chain transparency
Block-chain traceability

Defining your traceability requirements

Fresh Produce Traceability is much more than applying a label to the packed fruit or vegetable. FarmSoft delivers strict fresh produce traceability guidelines for supply chain end to end food safety & transparency.

Ensuring that the traceability chain has no gaps in it is important to reduce the risk exposure of your business. If there is a breach in the traceability chain, then the whole traceability enforcement system has failed and becomes a pointless expense. FarmSoft ensures 100% accuracy of traceability throughout the entire life-cycle of fresh produce, from pre-planting, to post sales traceability guideline adherence. FarmSoft ensures your business is not unnecessarily exposed, while minimizing compliance costs.

FarmSoft Packhouse Management software provides a strong platform for accurate recording of fresh produce traceability records, via a variety of easy and logical methods. Risk exposure to the pack shed is greatly reduced by having resolution traceability guideline compliance, which in turn reduces financial exposure to the packhouse should a recall become necessary. Accurate fresh produce traceability reduces the quantity of fruit/vegetables in a recall, and therefore reduces the businesses financial exposure. High traceability helps to open new markets for fresh produce, and improves customer confidence in product quality.

Best practice standards for fresh produce traceability such as BRC, GlobalGAP, ISO, HACCP, CanGAP, EuroGAP, (and many more) are supported by FarmSoft, making compliance and audits easy and less expensive.

fresh produce traceability for fruit & vegetables
fresh produce traceability for fruit & vegetables
The FarmSoft fresh produce traceability system constitutes thousands of processes & guidelines that are integrated throughout the entire system, guiding users to record correct fresh produce traceability details at the correct time.
FarmSoft Packhouse Management’s “Traceability” module isn’t a stand alone module. Traceability is built into the core of FarmSoft, in every process, action, and document. FarmSoft minimizes the data capture and entry costs associated with fresh produce traceability using various innovative techniques.

Download the FarmSoft Packhouse Software brochure or watch the fruit packing video.

Pack sheds and pack-houses are experiencing new levels of regulatory control in the pack shed and packhouse processes for fruit and vegetables. Contemporary industrialized fruit and vegetable packing has become increasingly regulated over the past decade. There are now literally hundreds of thousands of regulations world wide that relate to the Traceability and Food Safety of the production of fruit and vegetables for human consumption.

Fresh produce traceability for fruit & vegetables
Recalls, audits, mock audits:  A fresh produce traceability system must allow easy, and rapid recalls of fresh produce, packaging materials, the following list is the minimum recall and instant audit ability that should be achieved (this data should be available to the user within 10 seconds or less to demonstrate it is unadulterated):

Trace batch input materials and recall through supply chain to customer
Individual fruit/vegetable piece (based on piece label)
Packed finish product recall
Pallet recall
Invoice recall
Purchase Order (for source or batch input goods) recall
Suppliers Reference recall
Supplier Company recall
Manufacturer recall
Farming block/area recall (Requires FarmSoft Farm solution)
Location recall, based on storage location and date/date range
Note that all fresh produce recalls should also instantly provide associated quality control test results for easy reference.

Fresh produce inventory management system
A cloud based business management solution for fresh produce processing, packing, and wholesale can enforce most traceability requirements simply through its implementation, and should include these minimum functionality:

Traceability can start at the point of purchase order creation for inventory, or can start at the point delivery of produce from a supplier, back on the farm, before planting has taken place (if you are using FarmSoft Farm Management).
Choose from various traceability frameworks to implement based on your traceability and food safety standards and regional requirements.
Automated traceability reduces paperwork and compliance costs
Capture and archive (for rapid recall) all traceability records related to use of materials, employees, equipment – suitable for use with CANG.A.P., HACCP, GlobalGAP, BRC, EureoGap FarmSafe, PTI , ISOx and more…
Materials and inventory can be issued with system generated Inventory ID labels which contain a unique Inventory Number that relates to the inventories traceability details. The Inventory Number can be recorded via a mobile device when used, or entered onto a task sheet for later entry; this method makes recording of inventory very rapid and accurate.
Individual task Quality Check by QC officer, including time, officer, date, and notes (see FarmSoft Quality Control)
The FarmSoft system will reject delivery of produce that is still within a PHI/Pre Harvest Interval or withholding period.
Unauthorized harvests will be rejected upon delivery to ensure maximum quality of fresh produce traceability
Share your choice of supply chain information using the FarmSoft Traceability Code – allowing either customers or end consumers to rapidly access your selected traceability and marketing information by simply scanning a bar-code with their smartphone or entering a code online
Strict control over the Fruit Packing Process ensures traceability is maintained even when mixing fresh produce from multiple origins, essential for fruit packing traceability
Strictly automated Fresh Produce Inventory / Fresh Produce Stock Control and Mobile Inventory ensures traceability enforcement
Orders, Contracts, Sales, Invoice, and Dispatch processes are tied to exact pallet ID, inventory ID, batch ID, and container numbers, ensuring instant traceability from either end of the supply chain
FarmSoft Fresh Produce Traceability Software manages every facet of fresh produce traceability for a wide range of fruit, vegetable, coffee, flower, hop, and other fresh produce packing requirements. Combine FarmSoft Packhouse software with FarmSoft Farm Management ERP to create seamless traceability from pre-planting to post pack shed sales.

FarmSoft Packhouse & Pack Shed Software ensures that all fruit and vegetable (and other types of fresh produce such as salads, lettuce and loose leaf) are labeled and traced upon arrival at the Packhouse or Pack Shed.

Fruit and vegetables can be bar-coded upon delivery to the Packhouse (or labeled in the field if chosen). The bar-code will identify the fresh produce for its entire lifecycle ensuring strict adherence to traceability levels such as GlobalGAP, PTI – Produce Traceability Initiative, HACCP, ISO, BRC, FarmSafe, and more.

Fresh produce is scanned when sorted in the pack shed, this ensures Packhouse and Pack Shed managers know where all produce is at all times, and are able to view the history of the movement of fruit and vegetables to trace any potential contamination points that may occur during the pack shed or Packhouse processes.

FarmSoft Fresh Produce Traceability Software provides an extremely high level of traceability management and transparency; all the way to the individual piece of fruit if chosen. Traceability labels can be applied at many levels throughout the packing and manufacturing/value add process.

Supply chain transparency
The ability to share supply chain information with your partners in the fresh produce chain is important. Share your choice of information with customers, end consumers or both. Use your choice of block-chain, or traceability bar-codes, code labels, or have the labels tailored to your specification.

Scan Consumer Unit Barcode

fresh produce traceability for fruit & vegetables
Fresh Produce Traceability
Scan Trade Unit Barcode

fresh produce traceability for fruit & vegetables
Fresh Produce Traceability
Enter Code from any Unit

fresh produce traceability for fruit & vegetables
Fresh Produce Traceability

Why use block-chain or supply chain label sharing tools?
End consumers are 80% more likely to choose fresh produce that has an open traceability policy over product that does not have open traceability. Truth is, very few consumers will ever lookup a traceability code, however, they want to know the option is available. For your wholesale and food service customers, instant access to quality control information can assist them in decision making processes and increases customer confidence and supply chain traceability.

How can end consumers users scan traceability information?
Fresh produce traceability guide
Fresh produce traceability guide
Its easy, they can use one of many dozens of free apps on their iOS or Android device – many users will already have these apps installed. Simply use an app like Google Goggles, Bar-code Reader, Shop Savvy etc. Once the bar-code is read the information relating to the fresh produce is automatically shown to the user via a web page. For example, try scanning the bar-code below:

Who do I share the information with?

If you place labels on retail units, obviously only your customers will have access to the code. If you place codes on consumer units, end users will also have access to your choice of traceability information.

What information can I share?
Turn on or off the following details:

You can write a few paragraphs about your company, quality, and produce. This will be shown at the start of all traceability results
Company Name
Company Logo
Produce, Variety
Traded Unit/Finished product name
Batch Number
Batch Pack Date
Land Origin
Weight & Measure
Country of Origin
Shipped on Pallet Number
Pallet Creation Date
Ship Date
Transport Company
Transport Reference
Invoice Number
Sales order Number
Customer Reference (from Sales Order)
Invoice Custom Field 1, 2, 3, and 4
Quality Control Results
What labels can I use?
Use standard traceability labels built into farmsoft, or request a tailored label built to your exact specifications. Labels can be virtually any shape and size, and contain any information you wish to show in human readable format or encoded into your chosen format of bar-code.

Fresh Produce Traceability
Fresh produce traceability is a business process that enables trading partners to follow products as they move from field through to retail store or food service operator. Each Traceability Partner must be able to identify the direct source (supplier) and direct recipient (customer) of product.The first priority of traceability is to protect the consumer through faster and more precise identification of implicated product. This is critical if the product must be withdrawn from the supply chain.This document serves as a best practice guide to implementing traceability in the Fresh Fruit and Vegetable (Produce) Industry. The best practices recommended are based on global standards for supply chain management and product identification. These standards were developed by industry to optimize business practices across supply chains world-wide.

What is the scope of this fresh produce traceability guideline?
■ Applies to fresh fruit and vegetables for human consumption.

■ Traceability practices from grower to retail store or food service operator (i.e. external traceability).

■ Applies to all levels of product and shipping containers, including pallets, cases and consumer items.

This is a practical guide that is intended for those responsible for implementing traceability in their company’s operations and supply chain. The document provides a guide for fresh produce growers,packers, exporters/importers, and distributors as well as their customers and suppliers. Individual organisations may perform any combinations of these roles.

Fresh produce traceability for fruit & vegetables
fresh produce traceability for fruit & vegetables
Traceability Definitions
■ Traceability is the ability to trace the history, application or location of that which is under consideration. [ISO 9001: 2000]

■ External Traceability is the business processes that occur between trading partners and the information/data exchanged to execute traceability.

■ Internal Traceability is the proprietary data and business processes a company uses within its own span of operations to execute traceability.1.4.2.

Traceability Standards are the common language of business and provide the framework required to support the traceability (business) process. This industry best practice implementation guideline is based on the GS1 Global Traceability Standard (GTS). Developed by industry, the standard defines the globally-accepted method for uniquely identifying:
■ Trading parties (your suppliers, your own company, your customers, 3rd party carriers)
■ Trading locations (can be any physical location such as a warehouse, packing line, storage facility, receiving dock or store) Traceability for Fresh Fruits and Vegetables Implementation Guide Issue 2, May-2010  
■ The products your company uses or creates
■ The logistics units your company receives or ships
■ Inbound and outbound shipments The GS1 Global Traceability Standard also defines the essential pieces of information that have to be collected, recorded and shared to ensure one step up, one step down traceability. The standard is applicable to companies of all size and geography.While the GS1 Global Traceability Standard may be implemented independently from any specific technology, best business practices require adoption of bar coding on cases and/or pallets.Businesses are further encouraged to adopt electronic messaging to exchange essential business information. These technologies will be explored in the sections that follow. GS1 is a not-for-profit standards organisation with member affiliates in every country. Together with local/national produce trade associations they are important resources that are able to help your company understand the most effective way to implement traceability with your trading partners. They can also help your company to connect with technology providers that serve the produce industry.Information on how to obtain a copy of the Global Traceability Standard appears in Appendix A1.4.3. Traceability Principles
■ A company must determine what needs to be traced. This is commonly referred to as the“traceable item.” A traceable item can be:□ a product or traded item (e.g. case/carton, consumer item)□ a Logistic Unit (e.g. bin, container)□ a shipment or movement of a product or trade item There must be agreement between trading partners on what the traceable item is. This ensures that both partners are tracking the same thing. Otherwise the chain will be broken. Each Trading Partner must define at least one level of traceable item for each shipment.
■ All traceable items must be uniquely identified and this information is shared between all affected supply chain partners.
■ At a minimum, the identification of products for the purpose of traceability requires:□ The assignment of a unique GS1 Global Trade Item Number (GTIN)□ The assignment of a batch / lot.
■ When a product is reconfigured and/or re-packed, the new product must be assigned a new unique product identification (i.e. GTIN). A linkage must be maintained between the new product and its original inputs.
■ When a Logistic Unit is reconfigured, the new Logistic Unit must be assigned a new unique identification (i.e. SSCC). A linkage must be maintained between the new Logistic Unit and its original input.
■ All supply chain parties must systematically link the physical flow of products with the flow of information about them. Traceable item identification numbers must be communicated on related business documents.

FarmSoft provides an easy to use fresh produce traceability software by integrating the worlds most common fresh produce traceability and food safety and traceability guidelines into the every day operations management.

Each Logistic Unit destined for a packing facility must be uniquely identified. Examples of logistics units include bins, totes, containers, trailers.To uniquely identify logistics units or to participate in electronic commerce, the best practice is to use the GS1 Serialized Shipping Container Code number (SSCC). This number is based on your GS1 Company Prefix number (supplied to you through your local GS1 Member Organisation), thus ensuring global uniqueness.Over time, your company will exhaust its pool of available GS1 SSCC numbers. It is important that you manage the re-use of SSCC numbers so as not to conflict with the logistics units already in the supply chain. An industry best practice is to restrict the use of SSCC numbers for a period of no less than one year.

To assist packers in assigning batch / lot at the pack house, growers should include on their Logistic Unit tag/label, in human-readable format, all relevant grower/harvest information. The information included should enable the creation of a meaningful batch / lot r and could include the harvest crew,field or plot of harvest, date of harvest, etc.

fresh produce traceability for fruit & vegetables
fresh produce traceability for fruit & vegetables
The best practice is to use the GS1 Global Location Number (GLN). GLN is a standard that can be used to uniquely identify your company and its premises. GLN’s can be allocated either by a GS1 Member Organisation or by your company using your GS1 Company Prefix.Additional information about GLN assignment.

Who are the trading parties?ABC Farms grows, harvests, and transports raw product to other companies (pack houses and/or cooperatives) which, in turn, receive, sort, grade and pack raw product received in bulk from ABC Farms into “finished product” configurations.What needs to be traced?ABC Farms is responsible for recording and maintaining information that will enable batch /lot assignment during the packing process. ABC Farms are also responsible for providing this information to its trading partners as product is delivered.How do they accomplish this?ABC Farms harvests their product and transports the raw product in bins or field boxes to their trading partners. As product is harvested, ABC records information related to each day's activity based on commodity, harvest date, field being harvested (i.e. Ranch/Plot, Unit/Block) and harvesting crew. A human-readable “field tag” is generally applied to the bin or field boxes as they are filled. The “field tag'' generally includes information as outlined above. To enable greater granularity during the batch /lot assignment, additional information could include specifics on the actual truck load of raw product being transported to their trading partner.ABC Farms is responsible for conveying the day’s activity/harvest information, (as stipulated in section 2.2) along with the number of units (bins or field boxes), to the trading partner that will be receiving the product. Although this information is contained on “field tags” affixed to each bin or field box, it should also be conveyed via a “receiving” or “trip” ticket containing all the information and that is given to the driver of the vehicle transporting the raw product to ABC’s trading partner.