Xero fresh produce inventory traceability

Xero is an accounting system. Recalls and audits need lot-level records from receival to customer – which is what Producepak adds.

Farmsoft · Updated 25 October 2026 · 2 min read

Xero fresh produce inventory traceability

Key points

Lots, batches and pallets live in Producepak; money lives in Xero.
Recalls by supplier, lot, pallet, PO, invoice or date.
Audit and mock recall reports in seconds.
Farm records such as block and harvest date can be captured at receival.

The gap Xero leaves

Xero's inventory records quantities and values of items. It does not record which grower lot went into which batch, which pallets went to which customer, or expiry dates. Traceability audits and recalls need exactly that.

How Producepak fills it

Every receival creates a lot; every batch records its inputs; every dispatch records its pallets. Recalls and mock recalls run up and down the chain by any key, and the resulting sales and purchases post to Xero.

Xero fresh produce inventory traceability – illustration 1

Producepak

Fresh produce inventory, QC, traceability, packing and shipping in one app.

Watch the video & book a demo

Traceability is no longer optional

Retailers require it, regulations such as FSMA 204 in the US require it, and a small recall without it can become a large one. Capturing traceability at critical control points limits recall size and reduces risk.

What Producepak adds to the accounting system

Receival of raw produce with lots, weights and QC
Sorting, grading, packing and processing by batch
Inventory by location with FIFO and expiry
Case, consumer-unit and pallet labels (PTI, Walmart, Woolworths, Coles, Tesco, ALDI)
Picking by phone or scanner, ASN, pick sheets, BOL and dispatch notes
Logistics planning: orders to trucks, carriers, pickup and delivery times
Recalls and mock recalls up and down the supply chain
Grower payments calculated automatically

See Producepak with Xero.