6 steps to improve packhouse inventory management

Every packhouse should know what is stored where, right now, from any device. These six steps get you there.

Farmsoft · Updated 25 October 2026 · 2 min read

6 steps to improve packhouse inventory management

Key points

Live stock by room and location on phone, tablet or PC.
Batch inputs scanned so outputs trace to every supplier.
FIFO and expiry enforced with alerts.
Waste and packout reported at the end of every batch.

1. Live inventory, everywhere

No spreadsheets or clipboards: stock by warehouse and cool room, live, on any device. Stock-takes at intervals you choose confirm the balances, which makes harvest requests and pack-to-order planning reliable.

2. Automatic traceability

Scan bins, trays or pallets into a batch as inputs. The batch record keeps the provenance, so all outputs trace back to one or many suppliers without manual entry.

6 steps to improve packhouse inventory management – illustration 1

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3. Enforced FIFO

In a busy packhouse it is easy to grab the wrong bin. The system warns users who try to use stock that is not the oldest or most suitable for the job.

4. Waste visibility

Without a system, waste is only noticed when someone sees it. Batch-end alerts report waste, packout and grade breakdown to managers automatically.

6 steps to improve packhouse inventory management – illustration 2

5. Grower payments

If you pack for growers, grower invoices and statements are calculated from configurable commissions, per-unit pack rates, labour and overhead charges, and can deduct fees from sales to show the balance owed.

6. Correct labels, automatic reports

Wrong labels cause rejections or re-labelling. Producepak generates the correct label for each product and customer, and produces packout, inventory and profit reports without admin effort. See how it works.