Fresh produce inventory control app delivers reduced waste and 100% order accuracy.




Software app for Onion inventory control packing: grading, sorting, and processing.  Includes export, wholesale, and full packing management app.  Built around inventory control & recalls:  bar-code inventory, B2B Customer Portal, Shop front,  FARM MANAGEMENT OPTION and more...  Farmsoft provides complete management for onion  packing, broccoli packing, citrus packing, pepper packing, tomato packing, avocado packing, potato packing.  Salad packing, Loose leaf lettuce and other fresh produce such as spinach, rucola, chicory, watercress.  Cucumber packing. Citrus inventory control for lemon, orange, mandarin, tangerine, clementine.  Asparagus packing.  Onion inventory & storage.  Potato inventory storage app.  Potato inventory control app for better packing & logistics.  Onion inventory control management.

Inventory inventory control

Manage incoming fresh produce inventory control inventory & storage inventory, capture supplier details, inventory control and costs (optionally capture on PO in advance), create inventory & pallet labels, record storage location of inventory.  Automatic inventory audit trail and tracking.  Unlimited inventory items. Bar-code inventory management.

Stock-take inventory control

Perform stock-takes any time by category or storage location.  Know how much onion inventory you have in real time, even search by storage location.  Report by product line and storage location, or product category. 

OPTION
Farm App

Full farm record keeping, activity management, best practices, budgeting, time-sheets, machinery costs, inventory, cherry farm inventory control, PHI/WHP management, and more... 

Sales, shipping,  order inventory control

Print pick sheet to pick fresh produce inventory control inventory & storage orders manually, or scan inventory / pallets onto orders, or auto select inventory,  or rapidly sell without an order.  Track paid, and unpaid invoices.  Attach documents to invoices / photos of outgoing shipments.

Traceability & recalls

Instant mock recalls both up and down the supply chain using keys based on supplier lot/batch, supplier name, delivery date, invoice #, inventory #, pallet #, customer reference, order # and more...  Reduces fresh produce food safety compliance costs and makes audits easy.

Invoices, BOL, labels for pallets & inventory inventory control

Choose from a gallery of invoices, bill of lading, freight notes, and industry standard fresh produce labels including Walmart, Tesco, Aldi, Coles, Pick 'n Save, Woolworths and more...

Batch packing inventory control 

Record all batch inputs such as fruit & vegetables, packaging materials, and other raw materials.  Batch costs automatically tracked.  Batch recalls automatically track suppliers & inventory control.

Logistics inventory control

View open orders & balances. Assign orders to specific staff for picking, assign to trucks / driver, transport company.  Set loading order for multiple orders on one truck.  See when orders are ready shipped and print bill of lading, export documents, and invoices. 

Quality control

Perform QC tests for incoming pepper inventory, packed, pre-shipping. Configure QC tests for ANYTHING you want to test, supplier quality control tracking.  Attach unlimited photos & documents to QC tests from your cell or tablet.  

Price lists

Manage prices that will be used when a customer order is recorded.  Set up price lists for specials, specific products & customers or promotions.  

Dashboards

Profit:  Analyze profit of each onion line, variety, and even track individual customer profit, and batch level cost & profit.  Sales:  Monitor sales progress & shipments.  Quality:  supplier performance & more...

More...

Auto shipment and sale alerts to customers.  Configure BOM, packing / manufacturing processes, special rules to control the processes in your business (your consultant will do this for you).   

Value adding

For food service and processors:  specify the ingredients for each product you manufacture, farmsoft will calculate required quantities to fill open orders and schedule the batch.  Automatic creation of inventory outputs.  All ingredients and inputs are costed.

Unlimited sites & warehouses

Create multiple sites, specify which sites each employee can view (this restricts inventory, orders, invoices etc to selected sites).  Great for businesses with multiple locations across the country or planet.

Global inventory control standards

Farmsoft supports global inventory control standards such as GS1 Global inventory control Standard,  

Purchase orders

Order raw materials, packaging materials and more from suppliers.  Analyze orders and prices using Purchases dashboard. 

Re-order alerts

Receive alerts when inventory needs to be reordered, analyze inventory that will need ordering in the future, and inventory that is approaching expiry...


Finance apps

Integrate with Xero finance, or export invoices (AR) and Purchase Orders (AP) to your chosen finance app like MYOB, Quickbooks, , FreshBooks, Wave, SaasAnt, SAGE and others...

Reduce fresh produce waste by 99%

Inventory control ensures there is no 'shrinkage', fresh produce inventory is FIFO managed, and expiring inventory always monitored, with automatic traceability being enforced at all times.

Reduce administration time by 60%

Automatic traceability & paperwork, labels (case and pallet) and reporting reduces the burden on administration teams and saves everyone's time.

Better fresh produce quality now

Quality control and food safety has never been easier with industry standard quality tests, food safety checklists; or configure your own tests.  Enhanced post harvest inventory control.

100% accurate orders!

Guarantee only the correct inventory is shipped for each order, on time, every time.  Simple inventory control solution.

Easy fresh produce inventory control

Perform instant mock recalls and audits at any time, from anywhere. No need to compile reports or search for documents. International food safety traceability standards maintained.

Reduce inventory control overheads by 40%

Automated management of traceability tasks saves operational teams time recording inventory control information. 

Faster fresh produce inventory

Know exactly which inventory is available, where it is, and when it expires:  any-time, anywhere.  Bar-code tracked inventory is fast and accurate.

100% accurate production

Rapidly assign customer orders to production batches, line & inventory managers receive instant alerts.  Manufacture / pack the exact quantity required for each order. 

Facilitating Fresh Food Inventory Management with ERP Solutions

Food and Beverage
 Radishes being washed.
On the surface, fresh food inventory management might seem simple—you need to know what you have and what you’re running low on so that you can replenish stock as necessary. But when you take into account the challenges that fresh produce businesses like yours face, including varying product freshness ranges, traceability demands and sustainability initiatives, the matter becomes a whole lot more complicated.

Add it all up, and it’s more than an individual staff member, or even a team, can handle on their own. Keeping tabs on the supply levels of one or more large production facilities is a job best left to technologies dedicated to the purpose, like the fresh food inventory management features of specialized enterprise resource planning (ERP) solutions.

Here, we’ll go into greater depth on three reasons why inventory management is so crucial to fresh produce companies, as well as three tools of advanced ERP systems that, being built on industry best practices, can improve your approach and drive better results.

Why Is Inventory Management So Important for Fresh Produce Businesses?
At its heart, inventory management is about having full visibility into reliably accurate stock level figures. In practice, though, it’s about much more than mere numbers—your efforts in this area also have the potential to make a positive impact on several other aspects of your organization.

1. Traceability and Food Safety
Both regulatory bodies and consumers alike are demanding total traceability from food and beverage businesses. It’s vital that you have bi-directional visibility from one end of your supply chain to the other, and a critical portion of that journey occurs within your own facilities as materials are moved into inventory and then picked for processing and packaging.

Capturing and updating relevant product data at every tracking point is necessary to keep your records complete, so it’s to your advantage to automate the process of collecting and logging with the functionalities of a fresh-specific ERP solution. Keep in mind that even the smallest, most granular details could be relevant down the line—in the case of fresh produce, country of origin and variety can be especially pertinent—so ensure that the interface can accommodate as many fields and labels as the situation calls for.

This also plays a big role in food safety, as you’ll need to be able to dig down to the lot level or further in order to find the source of a contamination and identify what goods might have been affected. With the right ERP and inventory management features at your fingertips, you can feel confident and act quickly in the case of an audit or recall.

2. Minimizing Waste and Becoming More Sustainable
The perishable nature of fresh produce makes recording the freshness ranges of your products and utilizing them accordingly of utmost importance. After all, if you don’t move time-sensitive goods to market fast enough, you waste not only the items themselves but also the money, time and energy you invested in harvesting or purchasing them from suppliers and storing them on-site.

The inventory management capabilities of ERP built for the fresh produce industry were designed with this reality in mind, and maintain all important dates in the system while also helping implement a first-expiry, first-out (FEFO) picking method. That way, whatever is closest to the end of its window of viability is prioritized first to make sure it does not spoil before it can be sold and enjoyed.

Cutting down on the losses you incur as a result of your produce going bad can have a big impact on both your profit margins and brand reputation for sustainability. In this way, you can accomplish two objectives at once by making better use of what you have and becoming a leaner operation with the right platform in place.

3. Customer Satisfaction
Fresh foods continue to be one of the most in-demand categories for individual customers and retailers alike. According to FMI, 80% of grocery shoppers say that high-quality fruits and vegetables are among the most important attributes when it comes to choosing what store to visit.

With the market healthy, you need to be able to capitalize on the opportunity, and that means delivering the right products in optimal quantities to your clients. The fresh food inventory management features of a purpose-built ERP solution can help you avoid stock-outs at inopportune times by making your figures highly visible. The system also syncs up with your sales outlets so that replenishment orders are always received and processed in a timely fashion, and that specific customer requirements on quality are fulfilled.

You want to be known by the stores and restaurants that sell your products, as well as the end consumers, as a company that delivers delicious fresh food reliably. Therefore, it pays to have a robust, dependable technological foundation to make sure you’re in the position to satisfy those expectations with supply perfectly aligned with demand.

What Inventory Management Tools of ERP Platforms Drive Improvement?
Within the inventory management modules of sophisticated industry-specific ERP systems like Farmsoft Food & Beverage ERP, purpose-built functionality can greatly simplify your operations and streamline your processes. These three tools will allow you to consistently have the fresh produce products that you need, when you need them.

1. Advanced Demand Forecasting
Through the analysis of past sales data, market trends and seasonality information, fresh produce ERP solutions can forecast demand for certain fresh food products months in advance so that your sourcing is appropriate to the situation. You’ll then be able to leverage these estimations to make sure you grow or purchase the right amounts to channel to your outlets.

When you have a good idea ahead of time about how much of a certain crop will be necessary, you won’t be caught in the awkward spot of having undershot your needs or not having enough options for suppliers, nor will you end up with excess unsellable goods that go to waste. Striking that perfect balance is much easier with the right technology on your side.

2. Automatic Replenishment
While you no doubt have professionals who are at least in part responsible for keeping tabs on what stocks need to be replenished, it’s important to have a backup in place should something slip through the cracks. Through the inventory management interface, ERP solutions built for fresh produce businesses like yours allow you to set the threshold at which you would like automatic reorders issued, heading off potential shortages that could occur at critical periods.

You’ll also have complete control over which supplier receives the request and just how much additional supply will be delivered, and all necessary records will be created in the system, just like a manually issued purchase order. You’ll be able to rest easy knowing that you’ll always have enough of your various materials to carry on with operations without interruption.

3. Integrations with Connected Devices
As mentioned above, a large part of fresh food inventory management is the collection and maintenance of data, but it’s best to automate and streamline that process as much as possible—for both efficiency and accuracy. Jotting notes down by hand and entering them in a terminal later is error-prone and time-consuming, so fresh produce ERP systems take the matter off the plate of your employees by connecting directly with the devices that are analyzing the characteristics and reading the labels of your goods.

For measurements, ERP platforms can integrate with smart sensors and scales to automatically pipe readings of temperature, ripeness and more into your database in real time. And for barcodes, QR codes and other kinds of data-rich labels, the solution can sync with handheld and fixed scanners to immediately create and update records for an airtight approach.

Achieving Excellence in Inventory Management with an ERP System
Whether your fresh produce business has many lines or few, a supply chain that’s sprawling or simple, good inventory management will play a considerable role in your success down the road. We’ve looked at a few of the reasons ERP solutions are the technology to turn to for superior performance on this front, but consider also just how transformational the implementation of a truly cross-functional platform could be for your organization.

You’ll have all of your departments connected and integrated, from finance and sales to the folks on the warehouse floor. You can operate on all cylinders and plan well into the future knowing that you’ll always have sufficient stock to meet market demand but also won’t be held back by waste that hurts your bottom line.

At Farmsoft, we have in-depth fresh food industry knowledge through decades of work with a variety of clients in the sector. There are unique challenges to confront when it comes to consistently providing excellent fresh produce offerings, so we’ve built tools expressly for those purposes to improve the processes—and profitability—of our customers.