Seed Lot Traceability
Generation automatically and accurately tracks each and every transaction affecting individual seed lots. The software also chains together the full detailed history of the seed lots from the farm and field it was produced on through to the sale and delivery to the customer and all the steps in between. This ensures that you have access to all of the information you need.
Seed Processing and Conditioning
Generation ensures you accurately manage the manufacture of seed products and lots by defining the individual cleaning, sizing, blending, treating and packing operations and the consumption of inventory against the work orders. Facilitating efficient planning of seed processing/conditioning and updating on-hand and available inventory of seed products and lots.
Generation facilitates efficient planning of seed mixing to help you determine which mixture products to manufacture and the constituent varieties required in the bill of materials. Whether you’re manufacturing for brochure products or custom mixing, Generation comprehensively ensures you accurately forecast the usage of constituent varieties and seed lots.
Seed Lot Quality Tracking
Generation ensures you have essential seed lot quality data, recording sample analysis for all key stages of production and processing. The data is easily configurable and captures all details you require including quality testing information from harvest check samples, receipt intake samples, cleaned seed samples and inventory check samples helping you to determine the overall quality and which lots are available for distribution.
The Seed Tracking and Tracing System enables Production Managers to track a product from Breeders’ Seed to Certified Seed and to trace backwards from Certified Seed to Breeders’ Seed, particularly aimed at identity preservation and quality assurance. This facilitates solving problems faced by product non-conformance in customer experience or at some point in process. Tracking and tracing are an important aspect of Quality Assurance, especially for variety identity in filed inspections. Genetic analysis will assist in genetic purity assurance. The key attributes of this system are labelling and reporting of source and output seed productions.
Seed Inventory Management System (SIMS Version 1.0.2), is most suitable for a medium or large scale sized seed business company that requires constant monitoring of seed stock from the delivery stage through to the sales stage. This package will keep a strict balance of all seed stocks and has point-of-sale capability to monitor sales and customers.
Cost Tracking & Inventory Valuation
Generation enables the accurate tracking of inventory and easy reporting of inventory valuation. Material and carriage costs are automatically updated in the system along with costs for treatment and bags. Additionally costs for sampling, production and processing services can be configured to be included and accrued. Giving you full visibility of the gross cost of each seed lot and accurate margin reporting.
Multi Location & Transfers
Generation allows you to track where your seed inventory is located, whether stored at single or multiple processing plants and warehouses. You can configure any storage facilities and can include specific bins, bays, or racking shelves, to manage location of all seed inventory. This ensures you can identify exactly what product is available and where, as well as easing the transfer of product between locations.
Position Enquiry & Availability
Generation collates all the data from different operations to provide a powerful Position and Availability enquiry for any inventoried product. Generation includes details of when products and lots are staged or being consumed or manufactured giving you the true On Hand and Availability. Combined with sales, usage and forecasted demand and any purchases you can quickly see an accurate, real time picture of your overall position.
Inventory Counts & Adjustments
Generation provides an effective way to record and maintain inventory accurately and efficiently. Inventory can be easily adjusted when seed bags are damaged or disposed and effectively manages inventory counts with stock count sheets and reconciliation.
Seed and Stock Inventory Software
Software for Plant Breeding and Variety Testing from
Seed and often stock (clones, cuttings) can be managed and tracked within a breeding or variety testing program.
Our software maintains multiple seed storage locations as well as multiple seed lots or stock per genotype and is fully customizable for any crop’s traits. Seed lots can be based on weight or count, even both for the same genotype. Seed lots can be imported or created from trials and nurseries and allocated for the next season or years planting. Allocation can involve plot size, seeding density, seed weight, germination percentage and any other factor to calculate the amount of seed required for each genotype for each plot across an entire trial and then generate a report listing the number of seed packets and total amount of seed required for each genotype. Genotypic traits can be directly linked to seed lot or stock traits for optimal control and seed allocation decisions. Reports, labels and barcodes support the many practical seed lot management tasks. As well as complete transaction control, the seamless integration with our variety testing and plant breeding system expedites hybrid crops development and producing hybrid seed.
Inventory is managed from several locations in the Farmsoft.
Manage germplasm: Search, browse, reserve, and withdraw inventory
Manage nurseries: Add inventory
Manage trials: Add inventory
Germplasm Import: Add inventory (not covered in this manual section)
Germplasm with associated inventory will display one or more LOTS in list view. Lots represent different packs of identically sourced seeds. For example, harvesting individual duplicate crosses will result in a single GID being associated with multiple lots. STOCK IDs are also displayed from list view. Most often there will be a one-to-one relationship between StockIDs and Lot. However, a single Lot may contain multiple StockIDs, such as when germplasm with inventory is imported multiple times matching to a single GID.
Notice: The AVAILABLE amount is reported as Mixed, because the lots were measured in more than one unit. If both lots were measured in grams, the numerical total is reported.
From List Details, select individual lot entries to reveal lot details.
Entry # 1, CML502 contains 2 lots of seed. One lot is measured in units of grams and the other seed packets. For the ease of seed management, breeding programs may want to impose standardized inventory units.
From List Details Action menu, select Inventory View to reveal lot details for the entire list.
ERP Software for Seed Producers
Complete Business Management Solution for Seed Production Companies
Commitment to the Seed Production Industry
If you're looking for a strategic software solution for your seed production company, look no further. FarmsoftERP Software is an end-to-end seed production software solution that can automate all aspects of your business. Farmsofttracks all the critical processes that are key to customer satisfaction. Imagine being able to collect and manage real-time key performance data - from the time customers purchase your seeds, all the way through fulfillment and billing!
American Seed Trade Association Logo
Seed Sales Features:
Farm Profile Management
When managing Customers in FarmsoftSoftware there are advanced seed sales fields that are unique to the seed processing and production industry. You can manage farm profiles and use that information in your planting plan.
You can take orders from Customers and apply those orders to reserve inventory. Then when Customer pays you can ship product.
Retail or Dealer Sales
FarmsoftSoftware easily handles Retail or Dealer Sales. You can provide standard discounts, volume discounts, discounts at the Account Level or discounts at the product level.
Centralized Customer Information
No matter what interface your using in FarmsoftSoftware, Customer information is always centralized in the central software database. This approach is better for Marketing, Sales, Operations and your entire Team!
Centralized Sales Quotes
You can generate Sales Quotes from FarmsoftSoftware or from the web-based Sales Portal and the data is contained in a centralized database. You can see all sales quotes from every Sales Representative throughout your company. .
Historical Customer Data
You can see historical sales data that includes: contacts, seed products sold, prices, changes in farm and fields, seed licenses, treatments, etc. Everything you need to sell seed products better!
Inventory and Seed Production Tools:
FarmsoftSoftware lets you extend accurate inventories of finished seed products, treatments, packaging supplies and raw seed stored in bins throughout your company.
You can grow your Seed Processing business to multiple warehouses and manage inventory in each building using FarmsoftSoftware. You can also cross reference inventory by physical items and by Lot.
Extended Bar Code Scanning and Mobile Apps
The days of using an inventory report and physically counting products are gone. Farmsoftlets you convert your mobile device into a bar code scanner! Quickly scan bar codes on products and adjust their quantities so that everyone has access to accurate inventory.
Tag and Code Printing
FarmsoftSoftware allows Seed Processing Companies to create and print highly customized labels for seed bags, bulk bag placards, received raw material items and much more! If your using Key-Mat Brand bag coders in your seed production line, you can send production data directly to the bag coder.
Resource and Materials Planning
As you prepare bagged or bulk seed products FarmsoftSoftware keeps track of all the materials used to pre-pare your seed products. Running the MRP Report will tell you exactly what to order to keep your seed production facility running without costly delays for lack of materials.
FarmsoftSoftware lets you manage Lot information throughout your company. From planting, trials, germination tests, treatments and packaging you will be able to keep accurate Lot information on your seed products.
Finance and Vendor Management Features:
Integrated Inventory Management
Items you add into QuickBooks database will automatically updated in your new Inventory Management System allowing you to keep real-time updated inventory in FarmsoftERP.
Warehouse Management Solution
FarmsoftERP's warehouse management system is designed for enterprise level Customers and includes Bill of Materials, Multiple Warehouses, Bar Coding, etc.
Extended Bar Code Scanning and Mobile Apps
Our Bar Coding solution makes use of integrated mobile devices and uses their onboard scanner to inquiry and adjust inventory levels in FarmsoftERP.
Customer Information Updated
When integrated, Customer information in QuickBooks is automatically allowing you to synchronize data and have the most up to date data in QuickBooks without reentry.
Vendor Information Updated
Vendor information is also automatically updated in QuickBooks when new Vendors or existing Vendors are modified in FarmsoftERP. Enterprise data updated.
Yearly Service Plans
While our integration requires no programming, our Support Team is only a call or email away. We can assist easily assist you no matter where you are.
Ask Our Customers!
Take a look at these case studies to learn how our seed production management software can work for you and your company.
Brown Seed Genetics
See how a foundations seed company uses the full breath of FarmsoftSoftware and OrderMaxx Web Framework to run their business.
Humboldt Seed Company
Learn how an exploding cannabis genetics and seed company used FarmsoftSoftware to manage seed production and delivery.
Central Wisconsin Seed
Learn how this growing seed processing company is taking seed product bar coding and serialization to a whole new level for the industry using Farmsoftseed production ERP software.
FarmsoftERP Software provides your seed processing company greater efficiency by bringing complicated multiple processes required run this unique business under a single umbrella. Your company information is no longer scattered across multiple software programs, spreadsheets, printed documents or in the minds of your employees.
Reduction of Operating Costs
The automation of various time-taking and tedious tasks become possible with FarmsoftERP Software. This reduces the chances of manual errors, ensures that once painstaking tasks automated and therefore take less staff time to complete. For example, consider the task of tracking inventory. Bar code scanning and real-time adjustments make inventory fast saving your company labor costs.
Integration among various functions in FarmsoftERP Software results in better productivity for your Seed Processing Company. As everyone in the company uses the ERP system, working together facilitates better communication and ensures collaboration among various functions. All the data and information from various departments will be on the same platform, allowing better collaboration amidst the employees, promoting teamwork.
Data Security and Confidentiality
The FarmsoftERP cloud offers top-notch security features to ensure there are no data breaches. Role-based access ensures that only the authorized few will be able to see sensitive information. It is also easy for the department heads to give access to various employees depending on their role in the organization.
Expanded Interfaces and Integrations
There are many ways to look at your company data that’s why FarmsoftSoftware uses multiple interfaces to the same data. Traditional Client/Server, Web-Based for extended Sales Team applications and Mobile applications for Warehouse Management. Additionally, FarmsoftERP Software has relationships and integrations with other software program allowing you to take advantage of seamless integrations.
Leverage Your Data Better
FarmsoftERP Software runs on an open database architecture allowing you full access to your data! You can access you information anytime you want, you build custom reports, extend your data online and access the business intelligence you need about your Seed Processing Company.
Notice: The list of 186 germplasm entries has expanded to a list of 372 lots.
Reserve & Withdraw Inventory
Inventory reservation and withdrawal are available from inventory view of the Germplasm Management tool. The Farmsofthandles inventory subtraction as a two-step process of reserve and withdraw, similar to a pending transaction on a credit card. The user has the option to reserve all or a subset of lots. Only one reservation amount is permitted per selection.
Reserve Inventory from Actions menu.
Reserve specific amount of seed by entering the value.
One Step: Reserve/Withdraw
If 'Commit seed withdrawal on saving' is selected, reservation and withdrawal occur in a single step upon saving. The one-step process is suitable for inventory adjustments, such as to change actual amount of inventory in storage to a lesser amount.
Select Save Changes from the Actions menu to update the Status column in inventory view.
Two Step: Reserve then Withdraw
The advantage of making a reservation before committing the withdrawal is the ability to generate a seed preparation list and labels to assist seed preparation in the stock room.
Select the lots from which you want to reserve inventory. Select reserve inventory.
Specify the amount of seed to be reserved and Finish. Do not select 'Commit seed withdrawal on saving'.
Save the changes.
Seed Preparation List
Select Export Seed Preparation List.
Notice reserved lots are noted in the status column and the pending withdrawal amount is subtracted from the available amount. The Withdrawal column reports the total reserved and withdrawn amount for all transactions.
The seed preparation sheet has empty columns to record either the amount withdrawn or the remaining balance.
Enter either the amount withdrawn or the balance remaining and save the seed preparation file. Notes imported via the file will overwrite comments made via the user interface.
Import seed preparation list.
Review the processing status and select Continue. A warning message alerts when notes in the import file will overwrite existing comments on the reservations.
Processing: withdrawal = reservation
Continuing: withdrawal > reservation
Skipping: withdrawal > available amount, withdrawal = 0 or null
Pending reservations remain for all of the entries with skipped withdrawals.
Clear remaining reservations by selecting entries and Cancel Reservations from the Actions menu.
The pending reservations removed.
Use either the one or two-step reserve and withdraw functionality to correct inventory to a lesser amount.
Use the balance column in the seed preparation template to correct inventory to a greater amount. When the imported balance exceeds the available amount, the available amount in the system is replaced with the imported value.
Add Inventory After Advancement
Inventory amounts are added to the database when when a generation is advanced and when new germplasm arrives in a breeding program.
The option to add inventory is available at several locations in the BMS.
Manage Germplasm - Import new germplasm
Manage Nurseries - Import measurements including harvest amount
Manage Trials - Import measurements including harvest amount
Generate Stock List
The option to generate a stock list is available after the advancement of a generation. The new generation is represented by new GIDs in the database (see more on Germplasm & Genealogy) and possible associated inventory. Lists generated in nurseries and trials (see more Manage Nurseries) can be used to create stock lists for recording and labeling inventory: cross lists and advance lists.